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What is an Automated Information System (AIS)?
You may not know a lot about AIS, but it can help your business. Automated Information Systems (AIS) are computer-based collections of data and software that use the input of various resources to automate the management of operations and information, creating useful output that can help a company make strategic decisions. AIS is a compilation of hardware, software, or both to automate communication, documentation, reporting, processing, and storing information, and typically has a front-end interface where a user interacts with the system, a back-end database or a similar mechanism for storing items such as management reports, real-time transaction processing feeds from other systems, and middleware logic used to tie it all together.
AIS allows information to process in a much faster way than a manual system could process. In a nutshell, AIS is a great way to get a handle on your business operations by allowing you to monitor your business at all times to make sure everything runs smoothly. An Automated Information System can help ensure your employees are working efficiently, provides a level of transparency within the organization, and can help you cut costs without sacrificing the quality of your company’s operations.
What are some uses of AIS?
AIS can be used in multitudes of ways. Some of the most common uses are as follows:
Most companies exercise best practices and have regulations in place to avoid incidents. Still, service incidents can happen. AIS assists operations by quickly handling the incident and restoring services, which. can reduce costs due to technical snags.
One of AIS’ main focuses is to automate tasks. Companies can use AIS to create a series of application deployments to test their systems. This reduces the factor of human errors and allows an analysis of the system to see where the service needs to be configured differently.
Security Compliance and Risk Management
AIS gives IT managers the capability to configure safety regulations and rules into the IT system. Cybersecurity services follow a specific set of rules automatically when any issues are detected. This makes the mitigation effort much faster, without the constant need for human input or human supervision.
Since AIS is much faster at processing information, you can set the system to automatically activate a specific workflow every time there is data input. The AIS can take the data set and store it, retrieve it, communicate it to others, or even accurately make an analysis based on the provided data.
How does it work, and what are some Automated Information Systems examples?
After you set up your AIS with a set of rules, conditions and commands, the AIS will follow a workflow triggered by a manual action. For example, when a user clicks on a button to retrieve information about a specific customer service concern, AIS will follow key instructions to find and fetch a report. The AIS will then notify a customer service representative of a solution or a step further in the workflow.
A best practice is to set up a single system so human and machine workflows are synchronized, rather than setting up a separate system for each department. This way employees can make requests all at one time instead of having to go through different channels (e.g., requesting an expense report via email vs. asking someone on their team). If there is any overlap in processes between departments, you’ll need only one automated system that can accomplish both tasks quickly and efficiently while maintaining accuracy.
AIS is adept at not just storing and retrieving data, but it can also manage data transfer between different software. For example, if financial data exists in a separate system instead of the project management tool, AIS can support a connection to assist a user to pull financial reports into the PM software. With this, the workflow reduces the user’s workload of having to pull information from one software system, converting it to a new format, and then importing it into another system.
After an AIS is configured with certain conditions, it is capable of detecting changes to those configurations. An instance might be if a system is set to automatically update a calendar when a certain task is completed, the AIS will detect that it has done so and can then send an email or text message notifying a user. This kind of automation saves time for employees who would otherwise need to manually check their schedule every morning before getting started with work.
Furthermore, AIS is a powerful firmware that can help your organization automate data backup to avoid data loss or corruption. In this case, the program essentially replaces the need for an administrator having to complete numerous series of repetitive actions.
What are some types of Automated Information Systems?
AIS comes in different forms to support your business’ various operational needs:
Transaction Processing Systems
For example, after a sale is made, the completion of a transaction requires multiple steps. An AIS can ensure all the information related to the transaction and customer relationship is stored and retrieved when necessary. It can also communicate the required information to pertinent resources in order to complete the transaction.
Office Automation Systems
By creating an automated administrative workflow, many office tasks can be accomplished by an AIS. It can be used to create a centralized system to manage office communication for the teams to access.
Knowledge Management System (KMS)
Very importantly, an AIS can build a structure for your organization to store and export critical information. When you are looking to implement a knowledge management system, make sure that it is easy to use and accessible by the appropriate people within the organization. This solution should also work with any software already in place in order to avoid confusion during implementation.
Additionally, an AIS must not only manage information but also facilitate its sharing between authorized users in a manner similar to how social media facilitates digital communication among individuals who share common interests or activities. For instance, when a salesperson is on a call with a potential client, a KMS can find important competitor information to support their sales call. Or, when a customer services representative is troubleshooting a customer concern, they can use KMS to access information about similar customer cases to quickly work through the problem.
Management Information Systems
In conjunction with the KMS, a Management Information System-based AIS can take data management to the next step. MIS does not just store and retrieve data, but it is also responsible for generating reports to allow your teams to quickly analyze data.
Decision Support Systems (DSS)
Management teams do not just require reports to make decisions. An AIS Decision Support System can find information about trends and corrective actions. Your team can run the DSS to create decision models to support the organization’s decision making.
So essentially, a DSS allows users at different levels of an organization to make decisions on their own without having too much knowledge in IT or databases by leveraging big data analytics capabilities. This way they can focus on more important things such as strategy instead of daily operations.
Executive Support System (ESS)
An Executive Support System can be understood as a more complex DSS. For decisions at the enterprise level, an ESS manages the knowledge needed for company advancements, captures projects’ lesson-learned records, and discovers growth opportunities. It provides executives with better access to higher quality information by enabling easier analysis capabilities using a summary of a company’s performance.
What are some advantages of Automated Information Systems?
The following are just a couple of AIS benefits:
AIS digitizes data for easy and widespread access. It is much more efficient than employing a specific user to complete repetitive workflows because it is automated., which lowers the possibility of mistakes due to human error. Moreover, you can utilize your employees for more high-level and effective tasks instead of administrative ones.
Better Decision Making
AIS is much better at forecasting trends and analyzing data for decision making. If you decide to integrate multiple software apps with your AIS, the system makes data transfer much more accessible, which can be especially important if your teams are globally spread out.
Overall, the reduction in processing time and decrease in errors result in cost efficiency.
What are some challenges of AIS?
Despite its many uses and benefits, the current generation of AIS does not come without its own drawbacks:
In general, digitizing your company’s information assets can lead to cybersecurity risks, and this risk applies to AIS as well. You will have to ensure your cybersecurity systems are continually updated to assess and tackle security risks.
AIS is able to transfer data between tools and software. However, not all programs can be easily integrated. If the platforms your company currently uses are not compatible with AIS, it can be a huge undertaking to change the company information management systems.
Employee Training and Adoption
If you have to revamp your information management systems to integrate AIS, it can mean having to re-train your employees and endeavor to help them adopt the new system. This can become very costly and be difficult to manage in the short term.
Sometimes tasks do not need to be automated. If the AIS only further complicates simple but repetitive tasks, then it might not make business sense to create an automated workflow for that function.
Your organization will have to understand the costs and benefits associated with AIS integration. It is best to evaluate the return on investment for your specific scenario before procuring any AIS.
How about AIS’ future?
The following are some trends for the future development and usage of AIS:
As AIS is adopted more and more, the information management cost is forecasted to decrease across industries. The AIS can process information much faster to save time and replace the need for multiple resources to manage data.
Widespread adoption of AIS will require AIS providers to address diverse customer needs and concerns. The boost in users will likely lead to more parameters and types of automation. Even though the options may be mass produced, each organization would be able to customize the combination of commands and conditions.
Growing Gig Economy
The decline in using resources to complete tasks in favor of automation will mean more people joining the freelance or self-employment industries. The loss of jobs due to the pandemic has already cultivated this evolution of labor. Automation of data will further develop this shift as jobs are lost to automation and innovative skills are needed.
A well-designed Automated Information System will allow you to have a better understanding of what exactly needs improvement in each area so that you can meet all targets for success. By using an AIS, you will be able to tackle issues before they even arise, which leads to higher customer satisfaction levels as well as increased productivity from employees. This ultimately leads to lower costs and greater profitability for your company over time. Collectively, the world is moving towards automation and AIS is helping with this move. By integrating AIS into your information management systems, you will be ahead of the competition.
[NEW] Introduction to Accounting Information Systems – AIS | ais customer service number – Uptechitalia
An accounting information system (AIS) is a structure that a business uses to collect, store, manage, process, retrieve, and report its financial data so it can be used by accountants, consultants, business analysts, managers, chief financial officers (CFOs), auditors, regulators, and tax agencies.
Specially trained accountants work in-depth with AIS to ensure the highest level of accuracy in a company’s financial transactions and record-keeping, as well as make financial data easily available to those who legitimately need access to it—all while keeping data intact and secure.
- An accounting information system (AIS) is used by companies to collect, store, manage, process, retrieve, and report financial data.
- AIS can be used by accountants, consultants, business analysts, managers, chief financial officers, auditors, and regulators.
- An AIS helps the different departments within a company work together.
- An effective AIS uses hardware and software to effectively store and retrieve data.
- The internal and external controls of an AIS are critical to protecting a company’s sensitive data.
Introduction To Accounting Information Systems
Understanding Accounting Information Systems (AIS)
An accounting information system is a way of tracking all accounting and business activity for a company. Accounting information systems generally consist of six primary components: people, procedures and instructions, data, software, information technology infrastructure, and internal controls. Below is a breakdown of each component in detail.
1. AIS People
The people in an AIS are the system users. An AIS helps the different departments within a company work together. Professionals who may need to use an organization’s AIS include:
- Business analysts
- Chief financial officers
For example, management can establish sales goals for which staff can then order the appropriate amount of inventory. The inventory order notifies the accounting department of a new payable. When sales are made in a business, the people and departments involved in the sales process could include the following:
- Salespeople enter the customer orders into the AIS.
- Accounting bills or sends an invoice to the customer.
- The warehouse assembles the order.
- The shipping department sends the order out to the customer.
- The accounting department gets notified of a new accounts receivable, which is an IOU from the customer that’s typically paid within 30, 60, or 90 days.
- The customer service department tracks the order and customer shipments.
- Management uses AIS to create sales reports and perform cost analysis, which can include inventory, shipping, and manufacturing costs.
With a well-designed AIS, everyone within an organization can access the same system and retrieve the same information. An AIS also simplifies the process of reporting information to people outside of the organization, when necessary.
For example, consultants might use the information in an AIS to analyze the effectiveness of the company’s pricing structure by looking at cost data, sales data, and revenue. Also, auditors can use the data to assess a company’s internal controls, financial condition, and compliance with regulations such as the Sarbanes-Oxley Act (SOX).
The AIS should be designed to meet the needs of the people who will be using it. The system should also be easy to use and should improve, not hinder efficiency.
2. Procedures and Instructions
The procedure and instructions of an AIS are the methods it uses for collecting, storing, retrieving, and processing data. These methods are both manual and automated. The data can come from both internal sources (e.g., employees) and external sources (e.g., customers’ online orders). Procedures and instructions will be coded into the AIS software. However, the procedures and instructions should also be “coded” into employees through documentation and training. The procedures and instructions must be followed consistently in order to be effective.
3. AIS Data
An AIS must have a database structure to store information, such as structured query language (SQL), which is a computer language commonly used for databases. SQL allows the data that’s in the AIS to be manipulated and retrieved for reporting purposes. The AIS will also need various input screens for the different types of system users and data entry, as well as different output formats to meet the needs of different users and various types of information.
The data contained in an AIS is all of the financial information pertinent to the organization’s business practices. Any business data that impacts the company’s finances should go into an AIS.
The type of data included in an AIS depends on the nature of the business, but it may consist of the following:
- Sales orders
- Customer billing statements
- Sales analysis reports
- Purchase requisitions
- Vendor invoices
- Check registers
- General ledger
- Inventory data
- Payroll information
- Tax information
The data can be used to prepare accounting statements and financial reports, including accounts receivable aging, depreciation or amortization schedules, a trial balance, and a profit and loss statement. Having all of this data in one place—in the AIS—facilitates a business’s record-keeping, reporting, analysis, auditing, and decision-making activities. For the data to be useful, it must be complete, accurate, and relevant.
On the other hand, examples of data that would not go into an AIS include memos, correspondence, presentations, and manuals. These documents might have a tangential relationship to the company’s finances, but, excluding the standard footnotes, they are not really part of the company’s financial record-keeping.
4. AIS Software
The software component of an AIS is the computer programs used to store, retrieve, process, and analyze the company’s financial data. Before there were computers, an AIS was a manual, paper-based system, but today, most companies are using computer software as the basis of the AIS. Small businesses might use Intuit’s Quickbooks or Sage’s Sage 50 Accounting, but there are others. Small to mid-sized businesses might use SAP‘s Business One. Mid-sized and large businesses might use Microsoft’s Dynamics GP, Sage Group’s MAS 90, or MAS 200, Oracle’s PeopleSoft, or Epicor Financial Management.
Quality, reliability, and security are key components of effective AIS software. Managers rely on the information it outputs to make decisions for the company, and they need high-quality information to make sound decisions.
AIS software programs can be customized to meet the unique needs of different types of businesses. If an existing program does not meet a company’s needs, the software can also be developed in-house with substantial input from end-users or can be developed by a third-party company specifically for the organization. The system could even be outsourced to a specialized company.
For publicly-traded companies, no matter what software program and customization options the business chooses, Sarbanes-Oxley regulations will dictate the structure of the AIS to some extent. This is because SOX regulations establish internal controls and auditing procedures with which public companies must comply.
5. IT Infrastructure
Information technology infrastructure is just a fancy name for the hardware used to operate the accounting information system. Most of these hardware items a business would need to have anyway and can include the following:
- Mobile devices
- Surge protectors
- Storage media
- A back-up power supply
In addition to cost, factors to consider in selecting hardware include speed, storage capability, and whether it can be expanded and upgraded.
Perhaps most importantly, the hardware selected for an AIS must be compatible with the intended software. Ideally, it would be not just compatible, but optimal—a clunky system will be much less helpful than a speedy one. One way businesses can easily meet hardware and software compatibility requirements is by purchasing a turnkey system that includes both the hardware and the software that the business needs. Purchasing a turnkey system means, theoretically, that the business will get an optimal combination of hardware and software for its AIS.
A good AIS should also include a plan for maintaining, servicing, replacing, and upgrading components of the hardware system, as well as a plan for the disposal of broken and outdated hardware, so that sensitive data is completely destroyed.
6. Internal Controls
The internal controls of an AIS are the security measures it contains to protect sensitive data. These can be as simple as passwords or as complex as biometric identification. Biometric security protocols might include storing human characteristics that don’t change over time, such as fingerprints, voice, and facial recognition.
An AIS must have internal controls to protect against unauthorized computer access and to limit access to authorized users, which includes some users inside the company. It must also prevent unauthorized file access by individuals who are allowed to access only select parts of the system.
An AIS contains confidential information belonging not just to the company but also to its employees and customers. This data may include:
- Social Security numbers
- Salary and personnel information
- Credit card numbers
- Customer information
- Company financial data
- Financial information of suppliers and vendors
All of the data in an AIS should be encrypted, and access to the system should be logged and surveilled. System activity should be traceable as well.
An AIS also needs internal controls that protect it from computer viruses, hackers, and other internal and external threats to network security. It must also be protected from natural disasters and power surges that can cause data loss.
Real World Examples of Accounting Information Systems
A well-designed AIS allows a business to run smoothly on a day-to-day basis while a poorly designed AIS can hinder its operation. The third use for an AIS is that, when a business is in trouble, the data in its AIS can be used to uncover the story of what went wrong. The cases of WorldCom and Lehman Brothers provide two examples.
In 2002, WorldCom’s internal auditors Eugene Morse and Cynthia Cooper used the company’s AIS to uncover nearly $4 billion in fraudulent expense allocations and other accounting entries. Their investigation led to the termination of CFO Scott Sullivan, as well as new legislation—section 404 of the Sarbanes-Oxley Act, which regulates companies’ internal financial controls and procedures.
When investigating the causes of Lehman’s collapse, a review of its AIS and other data systems was a key component, along with document collection and review, plus witness interviews. The search for the causes of the company’s failure “required an extensive investigation and review of Lehman’s operating, trading, valuation, financial, accounting, and other data systems,” according to the 2,200-page, nine-volume examiner’s report.
Lehman’s systems provide an example of how an AIS should not be structured. Examiner Anton R. Valukas’ report states, “At the time of its bankruptcy filing, Lehman maintained a patchwork of over 2,600 software systems and applications… Many of Lehman’s systems were arcane, outdated or non-standard.”
The examiner decided to focus his efforts on the 96 systems that appeared most relevant. This examination required training, study, and trial and error just to learn how to use the systems.
Valukas’ report also noted, “Lehman’s systems were highly interdependent, but their relationships were difficult to decipher and not well-documented. It took extraordinary effort to untangle these systems to obtain the necessary information.”
The Bottom Line
The six components of an AIS all work together to help key employees collect, store, manage, process, retrieve, and report their financial data. Having a well-developed and maintained accounting information system that is efficient and accurate is an indispensable component of a successful business.
AIS 3G Mobile Phone Love Story
Product : AIS 3G
Title : Mobile Phone Love Story
Director : Un Pongpan Peungton
Production : The Bandits
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How to: Check data balance and find your phone number on AIS 12Call
How to for AIS 12Call prepaid users. With 545 you can get your phone number. With 121 you can check your balance and data package balance.
You may need to call the 12Call call center to get your notifications in English.
For mobile topup credit: http://mobiletopup.com
For AIS call center number: http://help.mobiletopup.com/knowledgebase/howcanicontactthethaimobilecallcenter/
Hanshow digitalizes Thailand largest mobile operator AIS
Hanshow is very excited to announce that our digital price labels are now serving in AIS, the largest mobile operator in Thailand! Watch the video from our partner BN AUTO ID CO., Ltd to experience a pleasant smart retail business in the store!
Customer Service Thailand (AIS internet)
So i went to AIS service center (one of telecommunication company in Thailand). The aim of this video is for service convenience comparison to the rest of the world.
AIS CellPhone and Customer Service in Thailand
This is a summary of my experience with AIS Customer Service in Thailand today. Their cellphone service is outstanding. With data packages of up to 300mbps, and a great range of coverage throughout the country, AIS is truly one of the best carriers I have used anywhere in the world.
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นอกจากการดูบทความนี้แล้ว คุณยังสามารถดูข้อมูลที่เป็นประโยชน์อื่นๆ อีกมากมายที่เราให้ไว้ที่นี่: ดูบทความเพิ่มเติมในหมวดหมู่Game
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